Agree the paperwork before the shipment.
Document requirements vary by order and destination. Identify the exact set your procurement, customs and receiving teams need.
Discuss your requirement
Commercial records
The invoice and packing list should identify the accepted goods, quantities and shipment details. Buyer references, consignee details, currency and delivery terms must match the agreed order. Any special wording should be reviewed before dispatch.
Technical records
An inspection report, pressure-test record, conformity statement or product certificate is supplied only where it is agreed and applicable. Specify the required format, traceability level and any witnessing or third-party inspection before production begins.
Destination-specific requirements
Certificates of origin, import permits and other country-specific requirements depend on the product and destination. The responsible parties and document availability are confirmed for the shipment. A generic website checklist is not a customs determination.
Delivery responsibilities
The quotation records the named delivery location and agreed delivery term. Freight, insurance, import clearance, taxes and unloading should be allocated clearly, with the applicable Incoterms edition identified if used.